Executive Assistant to CEO and Chief People Officer

Our client is seeking an experienced Executive Assistant to support a newly appointed CEO and Chief People Officer within a high-growth, global financial services organisation. Our client has a boutique London office, with ambitious expansion plans over the next 12 months, this is a pivotal role at a transformative stage of the company's growth journey. The firm has a large global footprint, as such they are seeking an EA who has experience in both a boutique and corporate environment within financial services.  

Supporting two senior executives who are both new to the organisation, you will play a critical role in helping them establish themselves, build key internal relationships, and operate effectively in a fast-paced environment. The successful candidate will be highly professional, adaptable, and capable of managing the differing priorities and working styles of two senior stakeholders. The global team have a strong and cohesive structure, team players and EAs who are comfortable working in a fast-moving organisation is essential. Due to the immediate need this is initially an interim opportunity.

Key Responsibilities:

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• Complex global diary management across multiple time zones
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• Coordinating extensive international and domestic travel arrangements
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• Organising and managing Board meetings, leadership events, and offsite planning sessions
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• Acting as a key point of contact for senior internal and external stakeholders
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• Managing changing priorities and ensuring seamless executive support
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• Supporting ad hoc projects and initiatives as the business continues to scale
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Requirements:

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• Proven experience supporting C-suite executives within Investment Banking, Asset Management, Hedge Funds, Trading, or a similarly fast-paced financial services environment
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• Exceptional organisational and prioritisation skills
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• An EA who is proven thought partner working strategically with their Executives
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• Strong communication skills with the confidence to interact at senior leadership level
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• High levels of emotional intelligence and stakeholder management capability
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• Sound judgement, discretion, and professionalism
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• Ability to bring gravitas, credibility, and calm under pressure
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• Experience supporting multiple senior stakeholders simultaneously
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• Please not this role is office based
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This role would suit a commercially minded Executive Assistant who thrives in dynamic, high-performance environments and enjoys partnering closely with senior leadership during periods of growth and change. The position offers the opportunity to make a significant impact and has the potential to become a permanent role for the right individual.

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.  

Bain and Gray specialise in PA and administration recruitment throughout London.  Typical roles include Team Assistants, Receptionists, PAs, Office Managers and EAs across all industry sectors. We are a boutique agency and as a result, are unable to respond individually to the large volume of applications. If you are already registered with Bain and Gray, please do not hesitate to contact the consultant you deal with directly.